Do your customers pay on time?  Do you spend more than 1/2 a day a week collecting payments from delinquent accounts?  When you call for payment do your customers pay by Credit Card?  Would you like to automate your accounts receivables?

The Process to Automating Your AR Collections

First, you want to take a look at your Aged Receivables.  Do you have many customers past due over 30 days?  Over 60 days?  Over 90 days?  Do you have a system or process to collect the funds?

Point is, most small businesses don't have the time to effectively manage their Aged Receivables.  A lot of the time, small business owners don't focus on collecting payments until a cash crunch hits - like pay roll.

So, we need to build a system to communicate to your customers in a organized and systematic way to show that you are: 1. on the ball and 2. coming for your money.  How do we do this, you ask?  Easy.

Automated Multi-Step Email Collection Campaign

Step 1:

We create a 5 part email campaign to send to your Delinquent Accounts.

• Email 1, is polite reminding them to pay their bill
• Email 2, questions their delay in payment
• Email 3, The language is "Concerned" and requests payment again
• Email 4, The language is stern and demands payment now
• Email 5, Notifies the customer hat their account has gone to collections.
• After the last email is sent we set up a "WorkFlow notification to automatically email the AR manager and the collections department about the Delinquent account.

The wording is customizable in the template.  In that, you can say what you want, but you will need to say the same message to every customer in the same time frame.

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When you are setting up an online store you should consider in which currency you charge your customers. Either you accept only one currency or you offer your customers the opportunity to choose from different currencies. In this article some of the of the Pros and Cons of single and multi-currency stores are discussed.

Single-currency Store

• Allow anyone around the world to purchase - but in your currency.
• The customer's bank takes care of the currency conversion.
• Are easy to set up - one payment gateway, one set of prices, one set of shipping options.

Here's an example: You set up your store on a xyz.com site. Every visitor on that URL will be shown US product prices, US shipping options, US tax codes an so on. The visitors will be charged in US dollars via the payment gateway that is assigned to the USA.

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About 4 years ago, we were looking into starting a new business, online. As an accomplished businessman we started thinking about what we were going to need to be successful. A website was the obvious starting point. It had to be easy enough to add and change content - because websites live or die on the basis of fresh, useful content.

Next - we needed a way to manage leads and customers. You need to be able to react quickly to new leads and follow up on old ones. Then, marketing. Email marketing to be precise. A permission based list of people who are receptive to hear your message is priceless. And don't forget - online shopping. Selling online is the most important function we needed to do.  We wanted to process orders 24 hours a day.

That's a basic list. There's more, like community forums, affiliate programs, blogs and so forth. But let's keep it simple, ok?

So, checklist in hand (we are pretty organized kinda guys) we went looking for something to do all this and we found Content Management Systems, and Customer Relationship Management systems, and Shopping carts, and Email Marketing Solutions, and Site Analytics. So we signed up to all these services and downloaded what we needed to download.

OK great, we thought, let's get started!....Or not.

We got frustrated. Because running any business is a little like racing a car. You've got to push hard, stay ahead of the pack and be smart about how you race. But our  problem wasn't that we couldn't race. We were wasting our time trying to build the nice, fast car.

The other problem was we found ourselves spending a lot of time trying to keep all his separate systems in sync. And more than once we forgot one of the five or six log in details we were supposed to remember.

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How to decide between blogging and a newsletter

Last night I was sorting all of my important paperwork: Car insurance, health insurance, credit card information, work stuff, tax information, and you get the idea. Then I put them into folders to organize. Let's do the same with your content and then decide where to include this content (Blog, Newsletter, or Both). 

1. Education - BOTH
2. Business ideas for feedback - NEWSLETTER
3. Showcase before and after photos - NEWSLETTER
4. FAQS - NEWSLETTER
5. Common Concerns - BOTH
6. Tips - BOTH
7. Coupons and Discounts and Specials - NEWSLETTER
8. Products - BOTH

There are a few caveats, so lets take a look at them.

Education:

You should never pass up an opportunity to educate. Customers like being in the know and they appreciate you keeping them up to date.
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Once you have your website up and people have started visiting it, your battle has only just begun. Everything is for sale in the Internet from snake oil to – maybe – atomic power barbecues. Why should people buy from you and how can you be sure you are making money on the sales? Making money on sales seems easy – if you buy for $8 and sell for $10, you have made a $2 profit. Right! Wrong.

It may have cost you $3 to sell the product and you won’t know it till you have lost a lot of money. So here are some things to keep in mind.

Know why people should buy from you. If you don’t, how will they? You need to know your product or service inside out. Nothing is ever perfect. Your product will have its weaknesses. Recognize them, try to minimize them and work with what you have.

Believe in your product. It’s not enough knowing it’s good. You have to believe it. This belief will come out in your approach to sales and add value to the sales pitch. Would you buy a Rolls Royce from a salesman who could recite why it is the best car in the world if you felt he did not really believe what he was saying?

What is different about your product? What benefits does buying from you provide to the customer as compared to other similar items or suppliers? These are called USPs or Unique Selling Points and make your product stand out in a crowd. Know these strength and capitalize on them when selling.

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This is the first Post for The eCommerce Blog from Sales and Marketing Automation. 

Our mission with this blog is to promote eCommerce Best Practices to Small business owners. We will be including topics that relate to building eCommerce Sites, marketing eCommerce Sites and managing eCommerce Sites.

We are not sure where this journey will take us but the general direction we are going to set out on is to expose the tricks that make successful sites sell.

We will discuss topics like eCommerce Technology, SAAS, Email Marketing, Internet Marketing, Blogging, Content, Conversion, Customer Automation, and more.

I will be the main contributor to the blog postings, and all of our contributors will some how be related to BigTurns Business Systems, an eCommerce Consulting Company with an eCommerce Platform for sale and a team of eCommerce Consultants.

I Hope you like it.  Read More

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